Monthly report form 
Here is the information as well as the necessary documents related to the monthly report that must be sent to the Parity Committee.
Monthly report form
Learn more about the regulations
related to monthly reports
Monthly report form
The employer who wants to send electronically his monthly reports on the Portal online must communicate with the Parity Committee in order to receive his access to the site, his user name and his password.
The employer who wants to send his reports on paper may use one of the following PDF models. He may also asks to receive monthly by mail our pre-printed paper forms.
Attention : please use the Firefox or Google Chrome browser to complete the form.
The form will calculate the earnings and RRSP contribution of the month for each employee, according to the amounts you will indicate in the different sections. The RRSP contribution is calculated according to the rate as of October 30th, 2017 (0,45$/hour).
Attention: the two last lines (total amount due for the month) do not calculate automatically, in case you have more than one employee to report.
If you have only one employee, fill the form and print it out. Then, you must calculate the two last lines manually.
If you have more than one employee, you can complete a sheet for the first one, than print it out, and start a new one for the followings. Once all the employees have been completed, you can calculate the total amount due for the month on one of your sheets.
Frequently asked questions
What options allow the employer to send its monthly reports to the Parity Committee?
The employer can use one of the following methods to send his reports:
1. CRM portal
The Parity Committee has developed an easy-to-use web platform, which allows the employer to produce its reports via the Internet.
The employer must first contact the Parity Committee to obtain the required access.
Once the report has been completed, a simple “click” enables the employer to send it via the Internet to the Parity Committee. Subsequently, the employer sends two (2) separate checks for the payment of the levy and the RRSP contributions. In addition, the employer who has registered for the pre-authorized payment program does not need to send their checks by mail.
2. Paper reports with the forms provided by the Parity Committee
The employer can use the pre-printed forms that the Committee sends out monthly to employers who prefer this option.
Two PDF form templates are also available on our site under the Tools menu – Monthly report.
3. Paper reports with an employer form
Employers who wish to use their own paper forms must have their model approved beforehand.
If the model does not meet the criteria required by the regulations, the Committee may require the use of the tools that we make available to employers.
4. Report in electronic format (employer programming required)
It is possible for an employer to send his monthly reports in computer files.
This requires programming in order to extract the information from the employer’s payroll system and organize it in a file whose configuration is determined by the Joint Committee.
Please contact us if you are interested in this option.
How should we report an employee's night shift bonus?
You must add the night premium in force to the hourly rate provided for by the decree according to the employee’s class worked.
How should I pay a 71-year-old employee?
For a non-permanent employee, you must maintain the hourly rate provided for by the Decree, according to the employee’s worked class.
For a permanent employee, you must add the RRSP contribution rate, in effect, to the hourly rate provided for by the Decree, according to the employee’s worked class.
Do we have to report the amounts for preventive withdrawal in the monthly report?
No.
These amounts must not be reported by the employer.
Therefore, no RRSP and no levy to be paid, nor vacation/severance pay on these amounts.
We have not had a contract for a few months, do we have to continue to produce monthly reports?
Before stopping to produce your monthly reports, you should contact an inspector at the Parity Committee at (514) 384-6640.
Do we have to report the hours of union leave?
Yes.
These hours must be reported under the regular hours and RRSP must be paid, in the case of a permanent employee.
Do we have to report the hours of suspension with pay?
Yes.
These hours must be reported under the regular hours and RRSP must be paid, in the case of a permanent employee.
How do I report an employee 71 years of age or older on the monthly report?
In the same way as an employee under 71 years of age.
How do I report bonuses or allowances in the monthly reports?
Amounts should be reported in the adjustment section
What payment terms are available for monthly reports?
Monthly reports can be paid by cheque or pre-authorized bank debit
How do I sign up for pre-authorized payments?
Simply email us a voided cheque to info@cpeep.qc.ca with your name and employer number.
Following receipt of the voided cheque, the Parity Committee will send a registration form to be completed.
Following receipt of the signed form, the Parity Committee may activate the service. The employer must first confirm from which monthly report to start the service.
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